Managing Contractor

Major Duties of Managing Contractor

Execution Plan

Break –down of the hole Projects to the smaller Projects or to the Packages Considering all executing Organizations such as consultant Engineering Companies, contractors Manufacturers Inspectors, etc.

Identification of intermediate activities and interconnections.

Coordination Procedures.

Organization Charts.

Job descriptions and definition of duties, responsibilities and obligations.

Execution procedures (for Engineering, Procurement, Supply of Material, construction, Mechanical Erection, Commissioning and Start-Up)..

Planning & Control

Overall Planning of the Hole Project.

Overall Cost Planning, Cash Flow and Control System.

Overall Progress Measurement System.

Review of detail Planning and Work Break –down Structure (WBS) of each Individual Project or Phase.

Review of periodical reports and preparation of the overall progress reports for project Managers.

Analysis of the existing Project situation, comparing with the last and forecast plan and implementation of corrections.

Awarding Services

Overall Planning of the Hole Project.

Definition of specific regulations for selection of Consultant Engineers, Contractors, Manufactures, Inspectors, etc.

Definition of Procedures for Quality Assurance (QA).

Preparation of List of Local and Foreign Companies having enough capabilities for the required Services.

Preparation of Tender Documents and Instruction to Bidders (ITD).

Supervision of Bidding Stage.

Selection of Contractors.

Preparation of Contract Documents.

Planning and holding Kick-Off meetings.

Coordination and controlling Execution of Contracts

Engineering Services.

Confirmation of Codes and Standards and Calculation Procedures to be implemented.

Inspecting and Controlling the Engineering Systems to be assure that the following :

Necessary expert Engineers and Specialists with Excellent Engineering practices are actions has been made.

The most effective Technical information system is established between different Engineering Groups.

An effective Procedure is established for reviewing and controlling the Engineering activities.

Controlling and Confirming the Final Documents that shall be used for Procurement, Manufacturing, Construction and Mechanical erection.

Identification of Quantities, Sizes and Standards of Technical Documents, Drawings and Procedures.

Controlling and Following all Contractors responsibilities.

Controlling and coordinating all activities that they are going to be in delay.

Definition of change Orders and making Suitable decisions.

Review of Deviations from identified and confirmed standards and preparation of Justification report.

Controlling and approving of Technical Specification & Drawings (AFC) prepared by Consultant Engineers.

Following new revisions of Documents.

Review of MTO and Equipment list and final approval of them.

Dividing MTO and Equipment List into Local and Foreign Supply. (IO list).

Reviewing and following the Technical Specification of Chemicals, Solvents, Catalysts, etc. , Required for Commissioning and Start-Up.

Review and follow up of Spare Parts List.

Review of all necessary Resources list (Man Power , Equipment , Machineries ,etc.)

Review and follow up erection procedures, and operating manuals to be prepared by Suppliers and Manufacturers.

Review and follow up procedures for Storing Equipments and Materials in the Stores.

Following Procedures for Periodical Maintenance of equipment and Machineries.

Follow up Procedures for storing Chemicals, Solvents, Catalysts, etc.

Following Establishment of Technical document centers and Technical Archives.

Procurement Services

Procurement Planning.

Shipping Planning.

Transportation Planning.

Inspection Procedures.

Packing and Marking Procedures.

Following and controlling all Procurement activities (Supply of Materials manufacturing of Equipment, Inspection, etc.

Inspection of Raw Materials, releasing for manufacturing and preparation of reports.

Periodical Inspection of manufacturer’s shops, during storing material and manufacturing Equipment.

Controlling the time Schedule of different Stages of Procurement.

Following Custom Duties.

Controlling Shop Drawings.

Controlling the Vendor Print Check to be done by engineering Contractor.

Reviewing Test Procedures.

Receiving operating and Maintenance Manuals.

Reviewing and approving procedures and forms for receiving, storing and releasing equipment and material.

Visiting the manufacturing shops of Sub-Contractors and approving their Capabilities.

Establishing Codes, forms and Procedures for Stores.

Managing transmission of information.

Construction and Erection Services

Preparation of General Layout of Site Showing Different Areas allocated to the different Contractors.

Handing over the site to the Contractors.

Review of the Layout of any individual site to be equipped by Contractors.

Review of execution Plan and Procedures, prepared by Contractors.

Coordination and controlling Logical relation of activities between different Projects.

Planning all activities regarding Construction, Mechanical Erection, Pre-Commissioning and Mechanical Completion.

Planning and coordination of all necessary meetings.

Preparation of minutes of meetings and reporting major items to management. Equipment.

Following and Controlling all Engineering activities and Technical assistances to be execute at Site.

Approval of Capabilities of Subcontractors.

Reviewing and approving procedures for Safety.

Controlling all Tools, Equipment and Machines which are using by Contactors.

Controlling all other Resources specifically Man Power and their Capabilities.

Following all procurement and supply activities and their Logical relation with Construction activities.

Reporting any unexpected evidence to the Project Management.

Controlling any Individual activities.

Controlling Import and Ex port of all Material, equipment and Machineries.

Controlling the situation of stored Material and Equipment.

Controlling the Situation and Conditions of erected Equipment and Material.

Preparation of a list for remained and used Material.

Preparation of a list for Tools and Equipment used for construction by Contractors and specifying their owners.

Supervision of destroying the temporary buildings which are not required any more.

Reconciliation of excess materials.

Following area Cleaning.

Quality Assurance (QA) and Quality Control (QC) Services

Reviewing Capabilities of QA/QC Companies and preparation of a list.

Preparation of ITB AND Tender Documents.

Following all activities in bidding stage.

Assistance of Selection of Contractors.

Following Kick-Off Meetings.

Controlling all procedures, Codes and Standards to be implemented.

Controlling all activities and preparation of reports.

Controlling time schedule of activities.

Supervision of all tests to be implemented.

Periodical and final reports to Project Management.

Services during Commissioning, Start-Up and Test Period

Controlling all requirements such as Procedures, Operating Manuals, Laboratory Equipment, Safety and Fire Fighting Equipment, Spare Parts, Chemicals, Catalysts, etc.

Controlling all permissions and approvals required for this stage.

Controlling and following all items of Safety Procedures.

Coordination of all Commissioning activities.

Following and controlling all activities regarding Chemical Cleaning.

Coordination of all Start-Up activities.

Coordination and Supervision of all Steps During Test Period.

Planning necessary meetings and circulation of minutes of meetings.

Approval of Successful execution at different Stages.

Preparation of reports regarding failures, maximum capacity of equipment, situation of chemicals, catalysts , etc and Comparing them with the obligations of Contractors , Suppliers , Manufacturers, etc.

Preparation of final report considering Liquidated Damages, penalties, guaranty figures, etc.

Handing over at different Steps according to the Contracts.

Controlling and handing over all operating manuals to the operation group.

Controlling and handing over all Engineering documents including Basic Package, Technical Specifications, Drawings etc.

Controlling and handing over all Technical document, procedures, catalogues, manuals, etc, received from Manufactures.

Controlling and handing over all Technical Specification, Test Certificates and operating and maintenance of Machineries.

Final Control of Spare Parts and Following ordering of requirements.

Following establishing management information system (MIS).

Preparation of Final report considering all Major Evidence during execution of Project and Completion of the Job.

Final acceptance.