Procurement

Procurement Plan

Planning Split of Supply :

Study of Specification :

Construction

Design Condition ( Pressure, Temperature, etc. )

Prinicipal Materials

Procurement Condition

Study of Importability and availability :

Negative list

Availability in Iran

Planning Vendor list :

Iranian Suppliers

Foreign Countries’ Suppliers

Establish Procurement Schedule.

Establishment Of Procurement Procedure

Establishing Inquiry Procedure

Establishing Bid Analysis Procedure

Establishing Expediting Procedure

Establishing Inspection Procedure

Establishing Packing and shipping Procedure

Establishing Vendor Documentation Procedure

Preparation For Inquiry

Establishing General Purchase Conditions

Establishing Requisition Standard Form

Request For Quotation

Preparing Inquiry Package Consisting of :

Request for quotation

Terms and condition of purchase

Scope of supply

Delivery Condition

Technical requisitions including data sheets, engineering drawings, inspection requirements, etc.

Shipping and packing instructions

Requirement of documents

Price form

Issuing Inquiry Documents :

To Iranian Vendors

To foreign Countries’ Vendors

Collection of Quotations :

Expediting

Receiving

Evaluation Of Quotation

Technical Evaluation :

Compliance with Specifications, drawings & data Technical quality (efficiency, reliability, suitability, operation cost, etc.)

Experience in manufacturing similar materials or supplies

Reliability for the execution of Contract including delivery schedule judging from shop capacity

Spare parts availability and recommendation

Lubricant oil recommendation

Generate and warranty

Commercial Evaluation :

Quoted price and condition

Financial standing

Vendor Selection

Order Placement

Purchase Order Commitment :

Confirmation of conditions to be committed

Placing Order :

Issue of purchase order package

Receiving acknowledgement by vendor of purchase order

Reporting of procurement Status

Expediting

Kick Off Meeting

Contact Point

Confirmation of “ Technical Requirement”

Schedule (V/P Material)

Expediting Meeting

Vendor’s Prints issue schedule

Manufacturing and Fabricating Schedule & sequence

Packing & Shipping Schedule

Shipping Documents

Reporting

Expediting Status

Receiving & approving status of vendor’s Print

Inspection

Review of Purchase Order

Inspection requirement

Schedule

QC Coordination Meeting

Confirmation of inspection requirement

Inspection Schedule

Pre-Production /Pre-Inspection meeting for critical equipments with vendors

Checking and Approval of Vendor’s QC Procedure

QC Procedure

Witness item

Welding procedure specification

Welder’s and welding procedure qualification

NDE application and procedure

Heat treatment procedure

Running /Performance test procedure

Inspection, Examination and Testing

Review and evaluation of materials test certificate

Verification of welder’s and welding procedure qualification

Witnessing NDE and pressure test

Witnessing positive material identification for alloy elements

Witnessing special process, if any

Operational and/or functional checking

Inspection of general workmanship and dimensional conformity

Inspection of painting /coating/rust prevention

Inspection of shipping preparation

Preparing Inspection Certificate with Inspection Record

Reporting

Inspection

Follow Up

Coordinate with Engineering and construction Department as required

Take necessary action for Overage, shortage, and damage (OS&D) of Delivered Equipment and Materials

OS&D Status Report

Arrange Mechanical and Vendor Data Book

Payment to Vendor

Contract of Vendor’s Technical Personnel Dispatch

Arrange Dispatch of Vendor’s Technical Personnel